Event Reservation

RESERVATION REQUEST FORM

Please fill out this form to request space for a single or recurring event at the Johnson Farm or the Archival Building.
YOU MUST PRESS THE SUBMIT BUTTON AT THE BOTTOM OF THIS PAGE, AND THE COMPLETE BUTTON ON THE NEXT PAGE, TO COMPLETE YOUR RESERVATION.

Prior to submitting a reservation request, please check our calendar to ensure that the date(s) you are requesting are open.
Then call or email our Events Director Wendy Lessard (253-250-1555) wendylessard1@gmail.com to ensure that we can accomodate you, and to verify fees and fee payment. Archival Building Rental Fees. Farm rental fees.
To make a reservation, please fill out the form below. Include as much detail as possible on your request, and specify the date and times you are requesting. Also Indicate whether the event is recurring.
Finally, provide your electronic signature, which is your acceptance of our terms and conditions.
Then press the SUBMIT button, and the COMPLETE button on the next page. Your reservation is not complete until you see the response "Your Reservation has been Accepted".

RESERVATION REQUEST

What

* = required.
Event Name* (e.g. Photo club meeting, Smith wedding)
Event Description*
Sponsoring Organization* (e.g. Island Arts, AICAB. If no organization, write 'private')
Organization full address if not AIHS or Island Arts (including city, state, zip)

When

Requested Date* (If multiple dates, list subsequent dates in 'Recurring' below.) Please make sure you have no conflicts with your event.

Recurring Dates or Frequency (If a single event leave blank. If multiple dates then list them, otherwise specify frequency and end date. e.g. every Tuesday, fourth Monday every month. Include an end date if applicable)
End Date (If a single event: leave blank. If multiple dates: list the last date. If 'recurring': specify an end-date in the future)
Requested Start Time*
Requested End Time*

Who

Event Sponsor Name* (Must be a person, not an organization)
Address of Sponsor*
City*
State*
Zip*
Phone #1 *(10 digit number with area code, digits only)
Phone #2 (10 digit number with area code, digits only)
Email address*
On-site Event Coordinator* (This person must be onsite during the event and is responsible for ensuring proper conduct and rules enforcement. Include contact info.)
Fire Watch Coordinator (If >99 occupants in Stephenson Hall, this person must be present )
AIHS Liason

Where

Requested Facilities* (AB Library, AB Stephenson Hall, Lois Scholl Room, Bandstand, Barn, Farm Grounds)
Number of attendees(Limits: Stephenson Hall=98, 299 with fire watch; Library=20; Barn=49; Lois School=50)
Additional Equipment and Setup. (e.g. AV equipment needs. Chairs and tables and type of setup.)
Additional Notes or Instructions
Will food, drinks, or liquor be served?

Fees

For private events such as wedddings on farm grounds, see poliicy 10C.

Rental Fee (fees for non-AIHS events in Stephenson Hall are $0-$1000)
Returnable Deposit (Deposits for non-AIHS events in Stephenson Hall are $100-$500)
Janitorial Fee (fees for non-AIHS events in Stephenson Hall are $50. Private events >50 people are $100-$200)

Terms and Conditions

Private Event Policy.
Organization Event Policy.
Archival Building Rules Policy.
Archival Building Fee Schedule.
Archival Building Usage Policy.

The Event Sponsor hereby indemnifies the Anderson Island Historical Society and its Board of Directors and Officers of all responsibility and liability for any injury, damage to persons or personal property or violation of government regulations occurring during any phase of the event. If required, the AIHS will provide, through the AIHS insurance agent, event liability insurance, the cost of which will be included in the facilities use fee.
The Event Coordinator, or their representative, shall be present during every event activity, including preparation, setup, conduct of the event, restoration of the facility and cleanup.
The Event Sponsor, Event Coordinator and the AIHS Sponsor will complete the checklist and signoff at the end of the event.
All events are limited to between the hours of 8:00 a.m. and 10:00 p.m.

Electronic Signature

By entering your name below you are electronically signing this document and agreeing to the relevant terms and conditions as referenced above. Your typed name is the same as a handwritten signature for the purposes of validity, enforceability and admissibility:
Agreed to by Event Sponsor: on (date)

Payment

No Fee.
I will pay by check.
I have given a check to an AIHS Membership Admin.
I have given cash to an AIHS Admin.

Anderson Island Historical Society Event Reservation