Anderson Island Historical Society Event Reservation

RESERVATION REQUEST FORM

Please fill out this form to request space for a single or recurring event at the Johnson Farm or the Archival Building.
YOU MUST PRESS THE NEXT BUTTON AT THE BOTTOM OF THIS PAGE, AND THE COMPLETE BUTTON ON THE NEXT PAGE, TO COMPLETE YOUR RESERVATION.
IF YOU DO NOT RECEIVE AN ONLINE CONFIRMATION WITHIN 30 SEC., TRY AGAIN OR CONTACT US.

1. Prior to submitting a reservation request, please check our calendar to ensure that the date(s) you are requesting are open.
2. Then call or email our Events Director Serena Frank (361) 790-4174 serenarog@sbcglobal.net to ensure that we can accomodate you, and to verify fees and fee payment. Archival Building Rental Fees. Farm rental fees.
3. To make a reservation, please fill out the form below. Include as much detail as possible on your request, and specify the date and times you are requesting. Also Indicate whether the event is recurring.
   
4. Then press the 'NEXT' button, and the COMPLETE button on the next page. Your reservation is not complete until you see the response "Your Reservation has been Accepted".

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RESERVATION REQUEST

What

* = required.
Event Name* (e.g. Photo club meeting, Smith wedding)
Event Description*
Sponsoring Organization* This determines your fee. ...Select from drop-down list... AIHS Island Arts AIA American Legion AICAB Other Public Org or Club Private Member Event - fee required Private Non-Member Event - fee required Private Member Wedding - fee required Private Non-Member Wedding - fee required Private Member Memorial - fee required Private Non-member Memorial - fee required

Organization full address if not AIHS or Island Arts (including city, state, zip)

When

Date* (If multiple dates, list subsequent dates in 'Recurring' below.) Click to see Other Events on this date Please make sure you have no conflicts with your event.

  Recurring Dates or Frequency (If a single event leave blank. If multiple dates then list them, otherwise specify frequency and end date. e.g. every Tuesday, fourth Monday every month. Include an end date if applicable)
  End Date (If a single event: leave blank. If multiple dates: list the last date. If 'recurring': specify an end-date in the future)
Start Time* hh:mm AM/PM e.g. 08:00 AM (including setup time)*
End Time* hh:mm AM/PM e.g. 05:00 PM (including teardown time)*
If your event time is different than your reservation time, list the actual event start/end times in the 'Additional Notes' field below.
Additional Notes or Instructions

Who

Event Sponsor Name* (Must be a person, not an organization)
Address of Sponsor*
City*
State*
Zip*
Phone #1* (10 digit number with area code, digits only)
Phone #2 (10 digit number with area code, digits only)
Email address*
On-site Event Coordinator* (This person must be an AIHS member and onsite during the event and is responsible for ensuring proper conduct and rules enforcement. Include contact info.)
Fire Watch Coordinator (If >99 occupants in Stephenson Hall, this person must be present )
AIHS Liason

Where

Requested Facilities* (This determines your fee) ...Select from drop-down list... AB Library (no fee, occupancy 20) AB Stephenson Hall (main hall, 180 seated, 150 with tables) AB Library and Hall Lois Scholl Room - Coop 2 (occupancy 25) Bandstand Barn (occupancy 49) Farm Grounds without Archival Building Farm Grounds AND Archival Building
Number of attendees* This determines your fee. (Limits: Stephenson Hall=98, 299 with fire watch; Library=20; Barn=49; Lois School=25)
Additional Equipment and Setup. (e.g. AV equipment needs. Chairs and tables and type of setup.)
Will food, drinks, or liquor be served?
Additional Notes or Instructions: please list them in the Notes field above under "When".

Fees

Your fees will be calculated and displayed on the next page. Quick fee summary:

There is no rental fee for AIHS-approved appropriate use of the library by small groups of AIHS members. No food is allowed.

There is no rental fee for AIHS-approved appropriate use of the Lois Scholl room by small groups of AIHS members. A $50 setup/cleanup fee may apply.

There is no rental or setup/cleanup fee for any AIHS sponsored event.

Rental fees for AIHS-approved community-organization events in Stephenson Hall are by donation. Separate setup/cleanup fee is $50.

Private member events (non-wedding) and memorials are $50 for 1-49 people, $100 for more. Non-member events are $100. Separate setup/cleanup fee is $50 for 1-49, $100 for more.

Weddings outside on farm grounds are $400 for 2-40 people, $700 for 41-100 people, and $1000 for more. Chairs/tables are $3/chair, $8/folding table, $15/picnic table. setup/cleanup fees are $100 for 1-99 people, $200 for more. Use of the AB is included.

Member weddings in the AB are $250 for 2-99 people, $500 for more. Non-member weddings are double that cost. Setup/cleanup fees are $100 for 1-99 people, $200 for more.

More information: For private events such as wedddings on farm grounds, click here..
For Archival Building fees, click here.