Event Reservation

RESERVATION REQUEST FORM

Please fill out this form to request space for a single or recurring event at the Johnson Farm or the Archival Building.
YOU MUST PRESS THE NEXT BUTTON AT THE BOTTOM OF THIS PAGE, AND THE COMPLETE BUTTON ON THE NEXT PAGE, TO COMPLETE YOUR RESERVATION.
IF YOU DO NOT RECEIVE AN ONLINE CONFIRMATION WITHIN 30 SEC., TRY AGAIN OR CONTACT US.

Prior to submitting a reservation request, please check our calendar to ensure that the date(s) you are requesting are open.
Then call or email our Events Director Serena Frank (361) 790-4174 serenarog@sbcglobal.net to ensure that we can accomodate you, and to verify fees and fee payment. Archival Building Rental Fees. Farm rental fees.
To make a reservation, please fill out the form below. Include as much detail as possible on your request, and specify the date and times you are requesting. Also Indicate whether the event is recurring.
Then press the 'NEXT' button, and the COMPLETE button on the next page. Your reservation is not complete until you see the response "Your Reservation has been Accepted".

RESERVATION REQUEST

What

* = required.
Event Name* (e.g. Photo club meeting, Smith wedding)
Event Description*
Sponsoring Organization* This determines your fee.

Organization full address if not AIHS or Island Arts (including city, state, zip)

When

Date* (If multiple dates, list subsequent dates in 'Recurring' below.) Please make sure you have no conflicts with your event.

Recurring Dates or Frequency (If a single event leave blank. If multiple dates then list them, otherwise specify frequency and end date. e.g. every Tuesday, fourth Monday every month. Include an end date if applicable)
End Date (If a single event: leave blank. If multiple dates: list the last date. If 'recurring': specify an end-date in the future)
Event Start Time* hh:mm AM/PM e.g. 08:00 AM (Do not include setup time)
Event End Time* hh:mm AM/PM e.g. 05:00 PM (Do not include cleanup time)
Events in Stephenson Hall will automatically be allowed 2 additional hours of setup and cleanup time.
If you need additional setup time, list it in the 'Additional Notes' field below.
Additional Notes or Instructions including setup time

Who

Event Sponsor Name* (Must be a person, not an organization)
Address of Sponsor*
City*
State*
Zip*
Phone #1* (10 digit number with area code, digits only)
Phone #2 (10 digit number with area code, digits only)
Email address*
On-site Event Coordinator* (This person must be an AIHS member and onsite during the event and is responsible for ensuring proper conduct and rules enforcement. Include contact info.)
Fire Watch Coordinator (If >99 occupants in Stephenson Hall, this person must be present )
AIHS Liason

Where

Requested Facilities* (This determines your fee)
Number of attendees* This determines your fee. (Limits: Stephenson Hall=98, 299 with fire watch; Library=20; Barn=49; Lois School=25)
Additional Equipment and Setup. (e.g. AV equipment needs. Chairs and tables and type of setup.)
Will food, drinks, or liquor be served?
Additional Notes or Instructions: please list them in the Notes field above under "When".

Fees

Your fees will be calculated and displayed on the next page. Quick fee summary:

Library: No Fee for AIHS-approved appropriate use by small groups of AIHS members. No food allowed.
Lois Scholl Room: No Fee for AIHS-approved appropriate use by small groups of AIHS members. A $50 setup/cleanup fee may apply.
Stephenson Hall

AIHS event: No Fee.
AIHS-approved community-organization events: By donation. Separate setup/cleanup fee is $50.
Private member events (non-wedding) and memorials: $50 for 1-49 people, $100 for more. Separate setup/cleanup fee is $50-$100.
Private Non-member events: $100. Separate setup/cleanup fee is $50 for 1-49, $100 for more.
Member weddings: $250 for 2-99 people, $500 for more. Setup/cleanup fees are $100 for 1-99 people, $200 for more.
Non-member weddings: $500 for 2-99 people. $1000 for more. Setup/cleanup fees are $100 for 1-99 people, $200 for more.

Farm grounds:
- Weddings and similar private events: $400 for 2-40 people, $700 for 41-100 people, and $1000 for more. Chairs/tables are $3/chair, $8/folding table, $15/picnic table. Separate setup/cleanup fees are $100 for 1-99 people, $200 for more. Use of the AB is included.
- AIHS-approved community organizations: By donation. Setup/cleanup fees may apply.
Outdoor Bandstand: By Donation. A $50-100 setup/cleanup fee may apply.

More information: For private events such as wedddings on farm grounds, click here..
For Archival Building fees, click here.

Anderson Island Historical Society Event Reservation