Anderson Island Historical Society Event Reservation
Events Director
Our Events Director is
Serena Frank (361) 790-4174 serenarog@sbcglobal.net. Contact her for all questions and discussions. To create a reservation: the event sponsor MUST
fill out and electronically sign our reservation form.
The sponsor must be an AIHS member in good standing, or a representative of a governmental organization. Event Coordinator: During the event you must have an on-site 'event coordinator' who is an AIHS member. This person is responsible for ensuring that the event
and participants follow AIHS policies and rules.
Event Facilities
Facilities at the Anderson Island Historical Society and Johnson Farm are available to organizations and private parties for single and recurring meetings and events.
The facilities include:
McGoldrick Library in the Archival Building (the AB): A library/meeting room- occupancy 25. Includes a large table with seating for 12, an 80" TV screen with computer HDMI input,
a white-board. Internet connectivity. No setup required.
Stephenson Hall in the Archival Building (the AB): A 30' x 90' hall, with a 30'x12' stage, occupancy 180 seated, 150 seated at tables, 299 standing.
Includes a large screen and projector, a full professional sound system, 80 padded chairs, 40 folding chairs, and 16 folding tables.
Internet connectivity. A Yahama electronic keyboard is available. Setup required. $50 setup/cleanup fee. Click for detailed setup configurations.
Lois Scholl Room: A meeting and crafts room in coop 2, occupancy 25. Tables and chairs already set up.
A limited commercial kitchen is available, approved for light food prep. Restroom. Internet connectivity. No setup required.
Historic barn: (built 1917), occupancy 49. Setup required for tables/chairs. $50 setup/cleanup fee. Power is available. No Internet service.
Outdoor bandstand: 32'x20', with no roof. Power is available. Internet Connectivity. To limit noise, Concerts must end by 9pm. Only one concert allowed per weekend (Fri-Sun).
Outdoor Farm grounds: Picnic tables, tables, chairs, and tents are available. Internet connectivity in some areas. Setup required.
FARM ACCESS IS NOT EXCLUSIVE. THE GARDEN MARKET AND GIFT SHOP AND FARM HOUSE REMAIN OPEN.Min $50 setup/cleanup fee.
Serving Shed: A covered, paved, outdoor serving and seating area. 12'x30'. Power, water, and tables are available. Internet connectivity. Setup required.
Event Insurance
All events which are NOT sponsored by the Anderson Island Historical Society or Island Arts must provide a certificate of insurance
naming the Anderson Island Historical Society as an additional insured for the date(s) of the event. This includes all private events,
such as parties, weddings, and memorials. Event insurance is available online, or from your insurance agent. The cost is typically about $100.
This is a requirement of the AIHS Insurance Carrier, NPIP.
Indemnification:
The Event Sponsor is required to indemnify the Anderson Island Historical Society and its Board of
Directors and Officers of all responsibility and liability for any injury, damage to persons or
personal property or violation of government regulations occurring during any phase of the
event.
Fees, Terms, and Conditions
Note: All non-AIHS events in Stephenson hall incur a minimum $50 setup/cleanup fee.
Simplified Fee Schedule (Your fees will be automatically calculated for you when you create a reservation):
Library: No Fee for AIHS-approved appropriate use by small groups of AIHS members. No food allowed.
Lois Scholl Room: No Fee for AIHS-approved appropriate use by small groups of AIHS members. A $50 setup/cleanup fee may apply.
Stephenson Hall
AIHS event: No Fee.
AIHS-approved community-organization events: By donation. Separate setup/cleanup fee is $50.
Private member events (non-wedding) and memorials: $50 for 1-49 people, $100 for more. Separate setup/cleanup fee is $50-$100.
Private Non-member events: $100. Separate setup/cleanup fee is $50 for 1-49, $100 for more.
Member weddings: $250 for 2-99 people, $500 for more. Setup/cleanup fees are $100 for 1-99 people, $200 for more.
Non-member weddings: $500 for 2-99 people. $1000 for more. Setup/cleanup fees are $100 for 1-99 people, $200 for more.
Farm grounds (FARM ACCESS IS NOT EXCLUSIVE. THE GARDEN MARKET AND GIFT SHOP AND FARM HOUSE ALWAYS REMAIN OPEN):
Weddings and similar private events: $400 for 2-40 people, $700 for 41-100 people, and $1000 for more.
Chairs/tables are $3/chair, $8/folding table, $15/picnic table. Separate setup/cleanup fees are $100 for 1-99 people, $200 for more.
Use of the AB is included.
AIHS-approved community organizations: By donation. Setup/cleanup fees may apply.
Outdoor Bandstand: By Donation. A $50-100 setup/cleanup fee may apply.